Parish Administration

There are a variety of people working across the Diocese to support their benefices and parishes with administration and a variety of support and management activities. This page has been developed to provide you with useful information, advice and support, and links to people and websites that might be helpful to you. We are developing a list of parish administrators in our Diocese that you can contact for advice and support in your role – please take a look at the section below for further details.

Please tell us if there is anything else you would like to see on this page by emailing .

We expect that many churches and benefices will already have developed an office manual, with details of how to do things. If you don’t have one yet, you can find templates on the Parish Resources website, or by searching on Google, or asking other administrators across the Diocese. We encourage you to share your handbooks with us, so we can put some on this webpage as templates for others to use.

We keep an up-to-date record of all our parish administrative staff so we can keep you informed of any new legislation, church procedures, hints and tips and so on, so please do let know your details. Your information will only be used in line with our GDPR policy.

Help from parish administrators in our Diocese

We are developing a list of parish administrators who will be able to provide some, or all, of the following:

  • sharing office handbooks, manuals, policies and procedures
  • providing general support with administrative queries
  • providing advice on GDPR
  • providing training and support on using ChurchSuite or Excel management tools
  • offering their church buildings as venues for events
  • maintaining records such as HR, insurance, health and safety, risk assessments for activities

Please email them first, with a brief description of your query and your contact details

Tewkesbury Deanery: St Michael and All Angels, Bishop’s Cleeve – 01242 673612

If you can offer a similar service for your deanery, please let us know by emailing


We will provide regular opportunities for training and development. In March 2019 we held a training event on ChurchSuite – further details can be found here: 10 October 2019, we are holding a joint event for incumbents and their administrative staff at Cheltenham Chase Hotel, Charlton Kings. Please see the attached invitation for further information

Invitation to clergy administrator event


Recommended links

Parish resources website
Church Suite CMS
Free printed resources from John Truscott, admin consultant
For his training and consultancy.

GDPR – General Data Protection Regulation

Church Buildings and Churchyards

Diocesan Registrar and Legal Information


If you have employees, you will need to make sure that you keep accurate personnel records for each member of staff. The following documents will be helpful for you if you have any HR-related queries.

Blank template Job Description
Ideas for a job description
Parish and Clergy Handbook

See also: resources for …

Safeguarding officers
PCC Secretaries & Treasurers
Parish magazine editors